A Quick Guide for Event Management App Development – Features, Benefits, and Process

22 Sep 2022

Every day throughout the world, there are countless sporting events, exhibits, festivals, conferences, and gatherings. They may support diverse causes and include participants from a range of ages and interests. They all have one thing in common: they may all gain a lot from using the right technology.

Apps for event planning have been shown to be an effective way to engage a crowd, provide a better experience, and maximize an organizer’s efforts. It comes as no surprise that the event technology industry is predicted by Mordor Intelligence to expand by 10.65% between 2019 and 2025.

It could be challenging to get started with all the potential business models, specialty sectors, and even audiences that can be targeted with an event planning mobile app. We have created a thorough guide that breaks down all of the key processes and components of the event planning mobile app development process to help you understand it.

Continue reading to learn how to create an event app from scratch.

What is an Event Management App?

An event planning and organizer app is a program created especially to help users organize and plan events. These apps enable users to effortlessly plan events while juggling daily responsibilities.

Perfect and expected management is an event’s main goal, and here is where these apps are useful. They carry out our requests utilizing effective tools and incorporate cutting-edge features and functions to ensure the success of an event.

Why Do Event Management Apps Important? – Benefits of Event Management App

1. Network building

People are introduced to many business prospects through attending events. The event planners also get free advertising and a chance to show off their managerial abilities to convert additional prospects.

2. Social Medial Marketing

The event planners and organizers can use social media marketing channels to post the most recent event updates, live stream certain events, and more. This increases the utilization of their event management tool and draws in new users and customers.

3. Suggestions and Feedback

You can keep up with real-time feedback on your events by visiting the feedback section of event apps. You don’t need to go above and above as an event planner to obtain feedback on your previous events.

4. Reliable Experience

Using the app, users can simply purchase tickets, register, obtain passes, check in, and more. Your app will be more engaging as a result of the improved convenience. If the consumer has a positive experience, they will want to use the app again.

5. Greater Engagement

Even before the events are planned, event apps can help increase clients’ and guests’ enthusiasm. The app will enable customers and users to browse events, schedules, debates, upcoming topics, and more. This causes a rise in curiosity that encourages involvement.

What Features you should include in Event Management App?

Let’s dig more into the must-have Features of the Event Management App

  • Simple Login/Signup

Since the first impression is the last, make onboarding simple for the users. To make consumers’ lives easier, try incorporating social media sign-up to gather information from there.

  • Mobile CMS

The app administrators would find it easier to access the dashboard 24/7 to add or amend any events and related details if they had a mobile content management system specifically designed for them.

  • Communication Forum

A forum where participants can interact with speakers before and after the event, ask questions, etc.

  • Live Streaming

For those who purchased tickets but were unable to attend the event, live streaming alternatives are available (this may also be a great monetization idea!).

  • Mobile Wallet

Use your own mobile wallet to make purchases there. This functionality is helpful for festival apps because it allows you to load funds onto your account and pay at the venue without having the risk and tension of carrying cash.

  • Gamification

Quests, polls, and achievements are gamification components that help keep attendees interested.

  • Data collection tool

Data gathering and processing (but be mindful of GDPR restrictions; only gather the data you absolutely need and always acquire the user’s permission first)

  • Virtual Presentation

Virtual presentations raise the bar for conventional public speaking. Imagine the same on an AR or VR screen; we are accustomed to seeing images and videos on screens. Speakers find it simpler to deliver since they can do it more effectively, and the audience is less likely to lose interest during the speech.

  • Virtual Booth

For conferences and exhibitions where people can’t come physically but want to exhibit their product or service, there should be an option for a virtual booth (though it should be paid) for the virtual exhibition of their product or service.

How to Start Building an App for Event Management? – Process of Building Event Management App

Many challenges and other complexities come with building an event app. It is only sensible to construct an event app given the market’s size and the vast customer base. The industry is rife with potential, and your app can break into the big leagues with the proper configuration of functionalities and features that will meet customer expectations. The standard procedure for creating an event app is shown here.

1. Find Your Niche

Being confident in your goal is the most crucial step in creating an event app. Your expectations for the assignment should be crystal apparent to you. There are many various kinds of event applications available; before thinking about the next stage, you should choose your specialization. In the business world, the most well-known event planning app categories are:

  • Apps for Party Planning
  • Apps for Planning Business conferences
  • Apps for Planning Corporate events
  • App for Festival Celebrations Guide
  • App for Wedding Planning

After choosing your niche, you can move on to the following step, which entails thorough market research. You will discover several pieces of information that are relevant to the advancement of your project.

2. Pick Your Implementation Strategy

Your next move should be to decide on the number of platforms now that you are aware of the many types of event applications and the fierce rivals in this market. Not everyone uses the same platform in today’s technologically advanced world; you can choose between developing an IOS event app, an Android app, or a web app.

A mobile app is advised above a web-based app since it has numerous features and benefits that users find useful, such as offline use, maps, and other functions. The cost of developing a single platform app is lower than the cost of cross-platform app development.

3. Get Clarity on your Requirement

Choosing your platform’s general needs is the next phase in the development process. You’ll need a tonne of sophisticated and universal features to create an event app that wows the customers. Your app’s features may differ from other event apps’ features, and the set you choose should fit your business model.

4. Event Information

Participants can learn all the specifics of the program and become familiar with its structure. They can get information about the itinerary and every speaker, sponsor, and exhibitor who will be there.

5. Book a Seat

Customers can easily use this tool to reserve their seats at an event. With this tool, customers may reserve tickets for any forthcoming event they choose and receive information about all of their reservations in one convenient location.

6. Networking Rooms

The purpose of events is to create new networks and relationships; this feature will enable chat interaction between users. Please remember to include the option of peer-to-peer chat as well as group chat.

7. Mobile-friendly Maps

With the use of this function, participants can find their place in a race. They should be able to follow the map to find the nearest exit and other amenities at the event. Google Maps can be coordinated to work with the client’s directions to the event.

8. Design, Build, and Test

You can begin the development of your product as soon as the vision has been finalized. Although the procedure itself is rather generic, there are a few things you need to pay attention to so you can save time and money in the long run:

To test your idea with actual users and see it “in flesh,” start by constructing a visual prototype.

Iterate your way to the launch by dividing the project scope into more manageable, smaller segments and proceeding gradually. As a result, you may make modifications as you go along without having to rewrite half the code for your program.

Testing as you go (or even before). The ideas of test-driven development (TDD) are frequently applied to

Concluding Note:

Around the world, various events of all kinds continue to be held in various locations and towns. Therefore, event apps are unquestionably one of the finest ways to inform guests about such events. There is a significant chance of increasing app downloads as well.

Such apps benefit not only the event planners or organizers but also the participants and the app developers. You may anticipate a successful conclusion if you make your app interactive and include the necessary features by giving all the required information.

Are you looking to build such an event management app? Then, pick up your phone and call us at +91 7878388709 or reach us at [email protected] and get started with building your customized event management app now.

Pratik Gothaliya

Pratik Gothaliya is the Founder and CTO of Quest Infosense, A web & Mobile app development company. Pratik has accomplished over 9 years of experience in the software industry. Being an integral part of the company he assures uncluttered functionality for service or products development to clients. he promptly stands with unparalleled accomplishment for his clients and people.


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